iTechtalk

Natalie

Word makes it easy to print an address on an envelope or a set of mailing labels. You can quickly fill in a name and an address or grab addresses from a data source such as a Microsoft Access database and print several envelopes or mailing labels in a single print run.

When printing multiple envelopes, it greatly helps if your printer supports the use of an envelope feeder. Otherwise, you’ll have to hand-feed each envelope you want to print.

Mailing labels come in various shapes and sizes, as well as differing numbers on each page. Word can support all the common mailing label formats sold today, so make sure that the labels you use conform to the purpose of your use before settling on a certain kind. In other words, make sure that the labels you use are the right size, color, and style for whatever you want to use them for; Word can almost certainly adapt to whatever kind you select.

Request an Envelope
Display the Mailings ribbon and click the Envelopes button to display the Envelopes dialog box.

Enter the Address Information
If you’re printing only one or two envelopes, you can manually type the recipient’s name and address information in the Delivery Address field.

Adjust and Print the Envelope
Click the Options button to specify the envelope size, font used on the envelope, and printing options from the Envelope Options dialog box.

Click Print to print your envelope. Depending on your printer, Word might offer a preview picture to show you how to load envelopes into your printer so that they print properly.

Prepare for Mailing Labels
Purchase mailing labels and save the box or wrapping they come in. You’ll need to know the label’s manufacturer and part number (such as Avery 2180). Display the Mailings ribbon and click the Labels button to display the Labels dialog box. Word automatically fills in your return address (if you saved one), but you can change the address for the label. Obviously, you may not even need to print an address because labels are used for many things.

Select the Label Format
Click the Options button to select the kind of label you’re using from the Label Options dialog box. Scroll through the part numbers looking for your label’s part. Word supports most labels sold today, so if you’ve purchased your labels within the past few years, you should have no difficulty locating your labels. Click OK when you finish selecting the label.

Print the Labels
Select either Full Page of the Same Label or Single Label depending on how many labels you want to print. If you’re printing only a single label, you’ll need to tell Word where the next free label resides on the label sheet by selecting its row and column number.