Creating Handouts In PowerPoint Presentation


Handouts can benefit your audience because they can take home ideas and tips from your presentation. You control what goes into your handouts. You don’t have to print every slide in the presentation. Doing so would only cost you paper and would not necessarily benefit your audience. Instead, select the slides that mean the most to your presentation.

Consider the following handouts as important, depending on your presentation:

• Your presentation’s title, its goal, and your name

• Your contact information (website, phone number, email address, and so on)

• Critical ideas within your presentation

• Numerical examples the audience can study at their leisure

• Goals for the audience

• Take-home action items that the audience might want to do as a result of your presentation

• Products you or others sell that relate to your presentation and that will benefit your audience


Request Print Preview
Click your Office button and click the arrow to the right of the Print option. Select Print Preview to enter the Print Preview mode.

Determine What to Print
Click the Print What option to display the number of slides for each printed handout.

Select the Orientation
Depending on your slide content, you might need to change the print orientation from Portrait to Landscape in the Orientation drop-down list box.

Adjust the Handout Master
Every time you adjust the way a handout will look inside the Print Preview view, PowerPoint maintains the look of that handout in its Handout Master. The Handout Master determines how many pages print per handout page, specifies where the headers and footers go, and enables you to change the theme and background image of the handouts to differ from those in your presentation.

Print the Handouts
Click to select your Office button and click the Print button. (You can also click the Print button on your Quick Access toolbar.) PowerPoint displays the Print dialog box. Make sure that the Handouts option is still selected in the Print What list box. Adjust the other print settings you desire, and click OK to begin printing the handouts.