Printing A Contacts List From Microsoft Outlook


Outlook can print a list of your contacts. Outlook supports most of the popular time-organizing systems on the market and will format your contacts list to look accurately the way you want it to look. In addition, you can point out that only assured contacts are included in the list so that you can print both a business and a personal record to stay in touch when you need a paper-based list to refer to.

View the Contacts Folder
Click to display your contacts.

Display the Address Cards
Click to select Address Cards in your Navigation pane’s Current View section. You can minimize your To-Do Bar to make more room for your contacts.

Select the Fields to Print
Perhaps you don’t want to print every detail of every contact. Select View, Current View, Customize Current View, click the Fields button, and determine which fields you want to print. Scroll down the right-hand list and click on any field you want to remove; then click the Remove button. To add a field not on the right, scroll down the left list and click any field you want to add; then click the Add button. Use the Move Up and Move Down buttons to adjust the order. Click OK to close the Show Fields dialog box.

Select a Print Style
Select File, Print. Outlook permits you to select the output style you want to use. Several formats are available, including a phone-directory style that minimizes space and prints name, address, and phone only, not unlike a phone book.

Print Your Contacts
Click OK to print your contacts.

Set Up Special Page Details
Depending on how you want to print and the type of paper or card stock you want to print onto, you may need to click the Print dialog box’s Page Setup button to adjust the target page. You can also access the Page Setup dialog box from the File, Page Setup, Define Print Styles menu option. The Page Setup dialog provides all the margin and page sizing measurements needed to ensure that you print your data exactly the way you intend.