Customizing The Quick Access Toolbar In Microsoft Office 2007


Your Quick Access toolbar is always there when you need it, sitting atop your Office 2007 application offering buttons for performing the following actions:

• Saving the current document

• Undoing recent edits

• Repeating your most recent edit

When you record a macro and assign a button to it, the button appears as a new button on your Quick Access toolbar. Even though it’s true that new Quick Access toolbar buttons can overflow your Quick Access toolbar quite quickly, for common macros, the Quick Access toolbar is as good a place as any to stick a macro button.

Move Your Quick Access Toolbar
Your Quick Access toolbar doesn’t have to sit above your Office 2007 ribbon. Click the down arrow to the right of your Quick Access toolbar and select Show Below the Ribbon. When you do, Office 2007 moves your Quick Access toolbar to a row under your application’s ribbon.

Modify Your Quick Access Toolbar
You can modify the buttons that appear on your Quick Access toolbar. For example, click to select Quick Print to add a print button to your Quick Access Toolbar. Click More Commands and the Options dialog box opens, where you can further customize your Quick Access toolbar.

Remove Quick Access Toolbar Buttons
Whenever you want to remove a button from your Quick Access toolbar, click the button’s entry in the right pane of the Options dialog box and click Remove. The button goes away from your Quick Access toolbar when you click OK.

Add Features to Your Quick Access Toolbar
To add a new button to your Quick Access toolbar, scroll and locate the feature you want to add in the left pane of the Options dialog box. You can add several if you want.

Customize a Single Document’s Quick Access Toolbar
Depending on the document, you might want a custom Quick Access toolbar while you work on a single document without changing the Quick Access toolbar everywhere you use Office 2007. If you click the drop-down list box labeled Customize Quick Access Toolbar and select the current document’s name before making changes, the Quick Access toolbar changes will be apparent only when you open that specific document in the future. All other documents in all Office 2007 applications will retain the Quick Access toolbar that was in place before you customized the one.